Privacy Policy
This privacy policy sets out how CIGEN SOLUTIONS LLC uses and protects any information that you provide to CIGen when you use this website. Please note that the information will be processed outside the EU/EEA to fulfill the purpose of collection and processing the Personal Data.
CIGen is committed to ensure that your privacy is appropriately protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy policy.
It is CIGen's policy to respect your privacy regarding any information we may collect while operating our website. This Privacy Policy applies to https://cigen.io/ (hereinafter, "us", "we", "website", "site", "CIGen", or "https://cigen.io/"). We respect your privacy and are committed to protecting personally identifiable information you may provide us through the Website. We have adopted this privacy policy ("Privacy Policy") to explain what information may be collected on our Website, how we use this information, and under what circumstances we may disclose the information to third parties.
This Privacy Policy applies only to information we collect through the Website and does not apply to our collection of information from other sources.
When you are using our Services or visiting our Websites, this privacy policy applies to you.
Depending on your activities when visiting our Website, you may be required to agree to additional terms and conditions.
CIGen may change this Privacy Policy from time to time by updating this page. You should check this page on occasion to ensure that you are happy with any changes. This Privacy Policy is effective from July 10, 2024.
1. Information we collect and how we do it
We may collect the following information:
- Full name and job title
- contact information including email address and phone number
- name of the company you represent
- IP address
- demographic information such as postcode, preferences, and interests
- other information relevant to customer requests and/or offers
We collect or obtain the information in several different ways depending on the type of data.
Personally identifiable information:
- Collected through contact forms on our Website and is further supplemented by our sales and marketing representatives who will be in contact with you.
- When you provide it to us (e.g. by emailing us, contracting with us for services, meeting us in person, contacting us by phone, or subscribing to our newsletters or events).
- From a third party (e.g. clients or other businesses we work with who may recommend our services to you).
- From publicly accessible sources (e.g., business directories, media publications, social media, and websites).
- Through cookies and other similar technologies on our Website (detailed information can be found in the corresponding section of this privacy policy). Please note that even though the information we collect through cookies and similar technologies might be personally identifiable, CIGen receives it in depersonalized and aggregated format unless you submit a request through a contact form on our Website. In case you submit a request through a contact form, it is matched to your user journey on our website and related resources.
Personally non-identifiable information:
Our Website automatically collects information, mainly technical data (e.g. Web browser, operating system or time when a page was accessed, the sequence of pages visited, language preferences, screen resolution, device, etc.) and analytical information. This is done through cookies on our Website and you can find more detailed information in the corresponding section of this privacy policy.
2. What we do with the information we gather
The information provided will be added to our CRM and other internal systems for further processing. We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:
- Internal record keeping.
- Improving our offerings, products, and services as well as customizing our Website.
- We may also periodically send promotional emails about new projects, special offers, webinars, or other information, which we think you may find interesting using the email address you have provided.
- From time to time, we may also use your information to contact you for market research purposes. We may contact you by email, phone, or mail.
- Carry out any other purpose described to you at the time the information was collected.
3. Legal grounds for processing personal information
Our legal grounds for collecting and processing your personal information (mainly it concerns data subjects from the EEA area) normally include:
- Processing is based on your consent
- Processing is based on legitimate interests
- Processing is necessary due to the fulfillment of a contract
- Processing is necessary to fulfill a legal obligation
- Other legal basis available under Article 6 GDPR
4. Retention of data
We retain Personal Information about you when we have an ongoing legitimate interest or for the period necessary to fulfill all the purposes described in this privacy policy. The length of time for which we retain personal information depends on the purposes for which we collect personal information and use it and/or as required to comply with applicable laws. Please keep in mind that a longer retention period could be required to resolve disputes or answer regulatory or police requests. In such cases, the collected information will be used and stored until the request is closed.
5. Security
We are committed to ensuring that your information is secure. In order to prevent unauthorized access or disclosure, we have put suitable physical, electronic, and managerial controls in place to safeguard and secure the information we collect online. We keep technical and organizational security measures up to date to minimize risks associated with data loss, misuse, unauthorized access, unauthorized disclosure, and alteration.
HubSpot Forms
The contact form we use to collect data is designed on and provided by HubSpot. To learn more about the service, please visit:
- HubSpot Privacy Policy – https://legal.hubspot.com/privacy-policy
- Details on how HubSpot safeguards the security of your data – https://trust.hubspot.com/
6. Personal information sharing
In order to successfully run our business, operate, and promote our services, your personal information may be transferred to third parties, among them our partners, vendors, marketing companies and entities, subsidiaries, processors located worldwide as described below.
CIGen may disclose your personal information to the following groups of recipients:
- to its partners, professional advisers, third party services providers and partners who provide data processing services to CIGen (for example, to support the delivery of, provide functionality on, or help to enhance the security of the CIGen website), or who otherwise process personal information for purposes that are described in Privacy Policy.
- to any competent law enforcement body, regulatory, government agency, court or other third party where CIGen believes disclosure is necessary (a) as a matter of applicable law or regulation, (b) to exercise, establish or defend its legal rights, or (c) to protect your vital interests or those of any other person.
- to any other person with your consent to the disclosure.
7. Cookies and other related technologies used for analytics, advertisement, and remarketing
This Website (https://www.cigen.io/) uses Cookies which are small text files stored on your computer and saved by your browser. They automatically (i.e., not by registration) compile collective data (such as Internet browsers, operating systems, domain names, website visits, average visit time, pages per visit) and are used to improve the user-friendliness, effectiveness, and security of our Website. Due to Cookies, our website can tailor its operations to your needs, likes, and dislikes by gathering and remembering information about your preferences. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer:
Please note that disabling cookies may prevent you from taking full advantage of the website.
Analytics
Google Analytics and Google Tag Manager
This website uses functions of the Google Analytics and Google Tag Manager web analysis service. Google Analytics cookies help us understand how you engage and interact with our website, including how you came to our website, which pages you visited, for how long and what you clicked on, your location (based on your IP address). For more details, please refer to
To opt out of Google Analytics tracking across all websites in general, you can do so here: http://tools.google.com/dlpage/gaoptout
Dealfront tracker (formerly known as Leadfeeder)
In addition to Google Analytics we use Leadfeeder Tracker to get more insights on our website audience. The tracker is used to collect the following data: Time and Date of visit, visitor ID, Source and Medium, Pages visited (Title, URL, and Length of a page visit), the total length of visit.
For more information please visit:
Hotjar
We use Hotjar’s behavior analytics software on some of our Website pages to obtain an aggregated view of our users’ behavior while browsing the website. This provides us with the insights needed to improve the overall experience for you. Hotjar is not designed to track individual users.
For more information please visit:
Advertisement & remarketing
Google Advertising
We use Google Advertising Cookies and identifiers. Those are used for two major purposes:
Display advertisements to you about our goods and services across the Internet, including on other websites you visit. Google uses cookies to display advertisements to you about our products and services on other websites and locations across the Internet based on the fact that you have visited our website. Google may also display other advertisements across the Internet to you about third party services using the Google AdSense network, although this is beyond our control.
Associate the visitation information from our website and/or apps with Google information from accounts of signed-in users who have consented to this association for the purpose of ads personalization. This Google information may include location, search history, YouTube history, and data from sites that partner shares with Google. Such data may be accessed and/or deleted by you via My Activity.
For more information about Google Analytics Advertising, click here:
Facebook Pixel
We use Facebook Pixel on our website. Facebook Pixel is a tracking code, which allows us to track and monitor the success of advertisements we use on Facebook and to improve the effectiveness of those advertisements by recording information such as the device you used to access our website and the actions you took on our website using cookies.
Facebook aggregates data gathered from our use of Facebook Pixel on our website with data it gathers from other sources, in order to improve and target advertisements displayed on its network.
You can find out more about how Facebook handles information they collect about you and other individuals by accessing their privacy policy, which is available here:
Linkedin tracking
We use LinkedIn Conversion Tracking, which is an analytics function based on LinkedIn Insight Tag used to gather insights into post-click and view-through conversions of our LinkedIn ads and optimize our remarketing campaigns based on this info.
For more information, please visit:
Universal event tracking
We use Universal Event Tracking (UET) mechanism to report user activity on our website to Microsoft Advertising. This tag records what users do on your website to track conversions from Bing Advertisements and target audiences through remarketing.
For more information, please visit:
8. Personal information shared with other third parties
We engage third parties that help us to operate and may use different techniques. Among them are behavioral targeting, including behavior-based automation series, and retargeting ads, site analytics, the usage of marketing channels, predictions, purchase likelihood, landing pages just to name a few.
To find out how the third parties with whom we interact may treat your personal data, and what marketing techniques they may use, we encourage you to review their privacy policies. To check the privacy policy of the third parties that help us to operate, please visit these websites:
We reserve the right to report to law enforcement agencies activities that we, in good faith, believe to be illegal. We may also disclose your information if required by any law or court order worldwide, if the information relates to actual or threatened harmful conduct.
9. Links to other websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
10. Data transfers
We may transfer the personal information we collect about you to recipients in countries other than the country in which the information was originally collected. Those countries may have different data protection laws. Taking into account these circumstances, CIGen ensures that data will be processed according to this privacy policy and applicable laws, including GDPR and its demands in relation to cross-border data transfers.
11. Your rights
Depending on the country in which you reside, you may have the following data protection rights (it concerns mainly data subjects from the EEA area):
- Right of access. The data subject shall have the right to obtain confirmation as to whether or not personal data concerning him or her are being processed, and, if so, access it with stipulations of Article 15 GDPR.
- Right to rectification. If the data is inaccurate, you have the right to have that information to be corrected.
- Right to erasure (right to be forgotten). You have the right to request your data to be deleted under certain circumstances. If you have previously consented to use your personal information, you can withdraw your consent. For example, if you receive direct marketing communication from us, you can unsubscribe by clicking on a link available in each email and newsletter we send to you.
- Right to restriction of processing. Under particular circumstances, you may request to restrict the processing but retain the data.
- Right to data portability. You have the right to move, copy or transfer personal data you provided to us to another controller.
- Right to object. Under certain circumstances, you may object the processing.
- Right not to be subject to a decision based solely on automated processing.
- Right to lodge a complaint. If you believe that CIGen does not process your personal data in accordance with requirements set out herein or applicable EEA data protection laws, namely GDPR, you have the right to lodge a complaint with your competent data protection authority or with the data protection authority where CIGen is registered.
Please note that some of these rights are not absolute, and they may vary from country to country. In some cases, we may refuse a request to exercise particular rights, for example, if complying with it means that we are no longer able to meet our contractual obligation to provide you with particular products and services.
12. Children’s privacy
We encourage parents to instruct their children about privacy and the way they use their information on the Internet. Children should never disclose their name, address or phone number, or any personal information, without their parents’ prior permission.
We do not knowingly collect personally identifiable information from children under the age of 18. In case we discover that an underaged child has provided us with personal information, we immediately delete this from our servers. If you are a parent or guardian and you are aware that your child has provided us with personal information, please contact us at the e-mail provided in the next section so that we will be able to do the necessary actions to delete their personal data.
13. General information
If you wish to contact us with questions about processing your Personal Data, please send your enquiries to: [email protected]
Section 11 provides you with the opportunity to request details of personal information that we hold about you under the General Data Protection Regulation in the EU or relevant Ukrainian Law. If you would like a copy of the information held on you please write to: [email protected]
If you believe that any information we are holding about you is incorrect or incomplete, please email us as soon as possible, to the above address. We will promptly correct any information found to be incorrect.
You may choose to restrict the collection or use of your personal information. If you would like to recall your consent for your personal data being processed and stored by us, or restrict the data use for direct marketing purposes, please reach us via the above-referenced e-mail address with the corresponding request. We will remove your data from storage and processing within a month.
We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen.
14. How to contact the appropriate Data Protection authority
Should you wish to report a complaint or if you feel that CIGen has not addressed your concern in a satisfactory manner, you may contact the Data Protection Authorities:
- For individuals in the EEA: https://edpb.europa.eu/about-edpb/board/members_en
- For individuals in the UK: https://ico.org.uk/global/contact-us/
- For individuals in Switzerland: https://www.edoeb.admin.ch/edoeb/en/home/the-fdpic/contact.html
15. Contact information
It is important that the personal information CIGen holds about you is accurate and current. Please keep CIGen informed if your personal information changes during your relationship with CIGen. Additionally, if you have any questions about this Privacy Policy, the practices of CIGen websites or your interaction with CIGen via CIGen websites, please contact:
CIGEN SOLUTIONS LLC
02054, Warsaw, Poland,
18 Jana Dantyszka street
e-mail: [email protected]